Tone Communications & PR LLC

Privacy Policy  

This Privacy Policy outlines Tone Communications & PR LLC ("Tone PR", "we", "our" or "the Company") practices with respect to information collected from users who access our website at www.tonecommspr.com or www.tonepublicrelations.com ("Site"), or otherwise share personal information with us (collectively: "Users"). It explains:

• Grounds for data collection
• Types of information collected
• Tone PR device usage
• How information is recieved
• How information is used
• Website user rights
• Retention of personal information
• Cookies & third party collection
• Security & safeguarding information
• Transferring data outside European Economic Area
• Advertisements & marketing
• Corporate transactions
• Statement on age appropriate data collection
• Updates to this Policy Notice 
• How to Contact Us

Processing of your personal information (meaning, any information which may potentially allow your identification with reasonable means; hereinafter "Personal Information") is necessary for the performance of our contractual obligations towards you and providing you with our services, to protect our legitimate interests and for compliance with legal and financial regulatory obligations to which we are subject.

Your use of this site indicates you agree to acknowledge our collection, use and disclosure of your information as described in this Privacy Policy Notice. If you disagree with the way we collect or handle your data, please do not use this website. If you have any questions regarding our use of data, please contact newbiz@tonecommspr.com.

When you use the Site, you consent to the collection, storage, use, disclosure and other uses of your Personal Information as described in this Privacy Policy. We encourage our Users to carefully read the Privacy Policy and use it to make informed decisions. 



We collect two types of data and information from Users. 

The first type of information is un-identified and non-identifiable information pertaining to a User(s), which may be made available or gathered via your use of the Site (“Non-personal Information”). We are not aware of the identity of a User from which the Non-personal Information was collected. Non-personal Information which is being collected may include your aggregated usage information and technical information transmitted by your device, including certain software and hardware information (e.g. the type of browser and operating system your device uses, language preference, access time, etc.) in order to enhance the functionality of our Site. We may also collect information on your activity on the Site (e.g. pages viewed, online browsing, clicks, actions, etc.).

The second type of information Personal Information which is individually identifiable information, namely information that identifies an individual or may with reasonable effort identify an individual. Such information includes:

• Device Information: We collect Personal Information from your device. Such information includes geolocation data, IP address, unique identifiers (e.g. MAC address and UUID) and other information which relates to your activity through the Site.
• Identifiers and Contact Information. We may collect information you submit when you contact us, RSVP for an event, download a white paper, or submit an inquiry., Such information may include your name, current company, title, email address, and/or telephone number.
• Professional and Employment-Related Information. If you apply for a job, you may volunteer to submit your resume and other personal information like your gender, race, ethnicity, veteran status, or disability status. We may also collect your mailing address, zip code or postal code, telephone number and email address.
• Educational Information. As part of the hiring process, we may collect education information that is not publicly available personally identifiable information as defined in the Family Education rights and Privacy Act (20 U.S.C. section 1232g; 34 C.R.R. Part 99).
• Internet or Other Electronic Network Activity Information. We collect browsing and usage information. When you use our site, we may automatically collect information about your interactions with the site, your IP address, or and the browser you’re using. This data may reveal what site you came from, or what site you visit when you leave our site. We might collect device identifiers.
• Geolocation Data. Our technology may collect your general location using your IP address.
• Protected Classification Information. If you apply to employment with us, we make collect protected classification information like your gender, race, ethnicity, veteran status, or disability status.
• Commercial Information. This category includes, without limitation, products and services purchased, obtained, or considered, or other purchasing or consuming histories or tendencies.
• Audio, electronic, Visual, Thermal, Olfactory, or Similar Information. This category includes, for example, information collected from voicemail messages, while speaking with one of our representatives, and/or by video camera.
• Sensitive Personal Information. In the course of interactions with you, for example if you visit our site, apply for employment, or are hired to work here, we may collect:
• Precise geolocation or address may be collected by our website, using different types of technologies including GPS and Wi-Fi
• Racial or ethnic origin
• Pre-employment due diligence on background information and criminal record

How does Tone PR employees access data?

• Company-Managed Devices. The Company ensures that all employees, contractors, and other authorized personnel performing services for the Client use only Agency-issued or Agency-authorized, company-managed laptops and devices to access, process, store, or transmit Client Confidential Information, Personal Data, or other sensitive Client information. The use of personal laptops or other unauthorized devices for any such activities is strictly prohibited.
• Data Protection and Legal Compliance. The Agency shall implement and maintain appropriate technical and organizational security measures to protect Client Confidential Information and Personal Data against unauthorized access, use, disclosure, alteration, loss, destruction, or other unlawful processing. The Agency shall comply with all applicable data protection and privacy laws and regulations, including, where applicable, the EU General Data Protection Regulation (GDPR), the UK GDPR and Data Protection Act 2018, and applicable U.S. federal and state privacy and data security laws, including the California Consumer Privacy Act, as amended by the California Privacy Rights Act (CCPA/CPRA).
• Access Controls and Confidentiality. Access to Client Confidential Information and Personal Data shall be limited to authorized personnel who require such access to perform their assigned duties and who are bound by appropriate confidentiality obligations. The Agency shall maintain reasonable safeguards on company-managed devices, including access controls, security updates, encryption where appropriate, and protection against malware and unauthorized data transfer.
• Security Incidents. The Agency shall notify the Client without undue delay upon becoming aware of any actual or reasonably suspected unauthorized access, disclosure, loss, or compromise of Client Confidential Information or Personal Data. The Agency shall reasonably cooperate with the Client in investigating, mitigating, and remediating the incident and in meeting any applicable legal or regulatory notification obligations.
• Subcontractors and Personnel. The Agency shall ensure that its personnel and any authorized subcontractors who access Client Confidential Information or Personal Data comply with the requirements of this clause. The Agency shall remain responsible for compliance by its personnel and subcontractors to the extent provided under this Agreement and applicable law.

We do not rent, sell, or share Users’ information with third parties except as described in this Privacy Policy. We may use the information for the following:

• We use information for marketing purposes. For example, we might provide you with information or serve you ads about our events or services. We might tell you about new features or updates to our offerings. These might be third party offers or products we think you might find interesting. We might send you emails or call you by phone. To stop receiving our marketing emails, email us at newbiz@tonecommspr.com or follow the instructions in any marketing message you get from us. Even if you opt out of getting marketing messages, we will still send you transactional messages, such as responses to your questions or feedback.
• We use information to respond to requests or questions. We may use information to respond to your inquiry, job application, or feedback.
• We use information to communicate with you. We might contact you about this Privacy Policy Notice, our Terms and Conditions of Use, or other aspects of our relationship with you.
• We use information to improve our products and services. We may use information to make our site better or enhance our product and service offerings.
• We use information for security purposes. We may use your information to protect our agency and our sites. We may also use your information to protect our users or clients.
• We use information as otherwise permitted by law or as we may notify you. 
  

In addition to the different uses listed above, we may transfer or disclose Personal Information to our subsidiaries, affiliated companies and subcontractors.

We may also share Personal Information with our trusted third party providers, who may be located in different jurisdictions across the world, for any of the following purposes: 

• Hosting and operating our Site;
  
• Providing you with our services, including providing a personalized display of our Site;
  
• Storing and processing such information on our behalf; 
  
• Serving you with advertisements and assist us in evaluating the success of our advertising campaigns and help us retarget any of our users;
  
• Providing you with marketing offers and promotional materials related to our Site and services; 
  
• Performing research, technical diagnostics or analytics;

We may also disclose information if we have good faith to believe that disclosure of such information is helpful or reasonably necessary to: (i) comply with any applicable law, regulation, legal process or governmental request; (ii) enforce our policies (including our Agreement), including investigations of potential violations thereof; (iii) investigate, detect, prevent, or take action regarding illegal activities or other wrongdoing, suspected fraud or security issues; (iv) to establish or exercise our rights to defend against legal claims; (v) prevent harm to the rights, property or safety of us, our users, yourself or any third party; or (vi) for the purpose of collaborating with law enforcement agencies and/or in case we find it necessary in order to enforce intellectual property or other legal rights.

To carry out the purposes outlined above, the Company may disclose personal information to service providers or other outside parties. The Company does not sell or share, as those terms are defined under applicable law, the above categories of personal information. The Company may add to the categories of personal information it collects and the purposes for which it uses that information. The Company will inform you in the event it does so.

• We may disclose information with vendors that perform services on our behalf. For example, we may disclose information to the companies that operate our site or conduct analytics for us. You can contact us if you want to learn more about how our service providers use your information.
• We may disclose information to our business partners. We may disclose information to third parties who collaborate on projects or co-host events with us.
• We may disclose information to third parties for their marketing purposes. These third parties may include our clients and partners. They may also include third parties in whose products or services we believe you may be interested. These third parties may also disclose your information to others. These third parties may use the information for their own marketing purposes or the marketing purposes of others. This may include the delivery of interest-based advertising.
• We will disclose information if we think we have to in order to comply with the law or to protect ourselves. For example, we may disclose information to respond to a court order or subpoena. We may share it if a government agency or investigatory body requests.
• We may disclose information to any successor to all or part of our business. For example, if part of our agency was sold, we may give our personal information as part of that transaction.
• We may disclose information for other reasons that we may describe to you at the time of collection. 

We will retain your personal information for as long as necessary to provide our services, and as necessary to comply with our legal obligations, resolve disputes, and enforce our policies. Retention periods will be determined taking into account the type of information that is collected and the purpose for which it is collected, bearing in mind the requirements applicable to the situation and the need to destroy outdated, unused information at the earliest reasonable time. Under applicable regulations, we will keep records containing client personal data, account opening documents, communications and anything else as required by applicable laws and regulations. 

We may rectify, replenish or remove incomplete or inaccurate information, at any time and at our own discretion.

Our policy only addresses the use and disclosure of information we collect from you. To the extent you disclose your information to other parties or sites throughout the internet, different rules may apply to their use or disclosure of the information you disclose to them. Accordingly, we encourage you to read the terms and conditions and privacy policy of each third party that you choose to disclose information to. 

This Privacy Policy does not apply to the practices of companies that we do not own or control, or to individuals whom we do not employ or manage, including any of the third parties which we may disclose information as set forth in this Privacy Policy. 

Tone PR takes reasonable and appropriate measures to protect personal information from loss, misuse and unauthorized access, disclosure, alteration and destruction, taking into account the risks involved in the processing and the nature of the personal information. We will keep your personal information only for as long as it is necessary or relevant for the practices described in this Privacy Notice and in accordance with our internal data retention policies. We also keep information as otherwise required by law.



Please note that some data recipients may be located outside the European Economic Area (EEA). In such cases where we might collect EEA data, we will transfer your data only to such countries as approved by the European Commission as providing adequate level of data protection, or enter into legal agreements ensuring an adequate level of data protection.

We and our trusted partners use cookies and other technologies in our related services, including when you visit our Site or access our services. 

A "cookie" is a small piece of information that a website assign to your device while you are viewing a website. Cookies are very helpful and can be used for various different purposes. These purposes include allowing you to navigate between pages efficiently, enable automatic activation of certain features, remembering your preferences and making the interaction between you and our Services quicker and easier. Cookies are also used to help ensure that the advertisements you see are relevant to you and your interests and to compile statistical data on your use of our Services. 

The Site uses the following types of cookies:

a. 'session cookies' which are stored only temporarily during a browsing session in order to allow normal use of the system and are deleted from your device when the browser is closed; 

b. 'persistent cookies ' which are read only by the Site, saved on your computer for a fixed period and are not deleted when the browser is closed. Such cookies are used where we need to know who you are for repeat visits, for example to allow us to store your preferences for the next sign-in; 

c. 'third party cookies' which are set by other online services who run content on the page you are viewing, for example by third party analytics companies who monitor and analyze our web access.

Cookies do not contain any information that personally identifies you, but Personal Information that we store about you may be linked, by us, to the information stored in and obtained from cookies. You may remove the cookies by following the instructions of your device preferences; however, if you choose to disable cookies, some features of our Site may not operate properly and your online experience may be limited.

We also use a tool called “Google Analytics” to collect information about your use of the Site. Google Analytics collects information such as how often users access the Site, what pages they visit when they do so, etc. We use the information we get from Google Analytics only to improve our Site and services. Google Analytics collects the IP address assigned to you on the date you visit sites, rather than your name or other identifying information. We do not combine the information collected through the use of Google Analytics with personally identifiable information. Google’s ability to use and share information collected by Google Analytics about your visits to this Site is restricted by the Google Analytics Terms of Use and the Google Privacy Policy.

We may use your Personal Information, such as your name, email address, telephone number, etc. ourselves or by using our third party subcontractors for the purpose of providing you with promotional materials, concerning our services, which we believe may interest you. 

Out of respect to your right to privacy we provide you within such marketing materials with means to decline receiving further marketing offers from us. If you unsubscribe we will remove your email address or telephone number from our marketing distribution lists. 

Please note that even if you have unsubscribed from receiving marketing emails from us, we may send you other types of important e-mail communications without offering you the opportunity to opt out of receiving them. These may include customer service announcements or administrative notices.

We may share information in the event of a corporate transaction (e.g. sale of a substantial part of our business, merger, consolidation or asset sale). In the event of the above, the transferee or acquiring company will assume the rights and obligations as described in this Privacy Policy.

Our websites are meant for adults. We do not knowingly collect personal information from children under 18 without permission from a parent or guardian. If you are a parent or legal guardian and think your child under 18 has given us information, you can email us at newbiz@tonecommspr.com. You can also write to us at the address listed at the end of this policy. Please mark your inquiries “COPPA Information Request.”



We reserve the right to periodically amend or revise the Privacy Policy; material changes will be effective immediately upon the display of the revised Privacy policy. The last revision will be reflected in the "Last modified" section. Your continued use of the Platform, following the notification of such amendments on our website, constitutes your acknowledgment and consent of such amendments to the Privacy Policy and your agreement to be bound by the terms of such amendments.

If you have any general questions about the Site or the information we collect about you and how we use it, you can contact us at newbiz@tonecommspr.

Last Modified August 2026